Asian Conference on Fish Models for Infectious Diseases
January 30 – February 2, 2023
Borobudur Yogyakarta Indonesia
Privacy Statement of the Infectious Diseases and Diabetes Society (IDDS) Foundation
The Infectious Diseases and Diabetes Society (IDDS) Foundation and the local organizers of Asian Conferences on Fish Models for Infectious Diseases (ACFMID) process personal data in order to:
- Respond to your questions when you have contacted the IDDS or a local organizer of a ACFMID conference;
- Organize meetings and conferences;
- Ensure the proper functioning of the IDDS or an ACFMID for example by generating statistics about the interest in the IDDS and in ACFMID.
The IDDS is a foundation by the Law of The Netherlands and has its formal seat in Oegstgeest, The Netherlands and is actually located in Leiden, The Netherlands (Asian Fish Diseases Models is a trademark of the IDDS Foundation), and is bound by the European General Data Protection Regulation (GDPR). Our legal basis in the sense of the GDPR for the purposes mentioned above is the legitimate interest of the IDDS to further its mission. Local organizers may be bound by different data protection rules in which case the IDDS will ensure that the regime which gives the highest protection level is followed.
The IDDS will keep personal data for a maximum of four years after your last attendance at a ACFMID or after your first contact with the IDDS if you did not attend a ACTMID.
The IDDS may publish statements, guidelines or similar documents which can be publicly endorsed by interested parties via the WCRIF/ACFMID website. In that case your public endorsement of that statement or guideline is based on your explicit consent.
The IDDS and the local organizer of an ACFMID will only process those data which:
- You have submitted to us when sending us an email, digital form, or letter;
- Are publicly available in on a website.
When you register as a participant of an ACFMID, your personal data will be used for organizing that conference. In the registration form next to a minimum set of items necessary to run the conference, separate permission may be sought to use data for specific purposes, such as providing e-mail addresses to moderators of ACFMID sessions, to all other participants, or to organizers of relevant non-ACFMID events.
Specific rules may apply during a meeting or conference such as about taking photographs or videotaping parts of a session. If, for any reason, you do not want to be photographed or videotaped, you can contact the IDDS or the local organizers at issue.
After organizing an ACFMID the local organizers will submit to the IDDS all personal data they used or collected for organizing the conference. They will not keep copies unless and only to the extent required by local law, such as for accounting purposes.
There might be specific rules of the conference venue connected to safety in public spaces which IDDS cannot influence. However, possible personal data collected in relation to that scenario will not be processed by the IDDS or kept longer than required by the local organizers of an ACFMID.
The local organizer of an ACFMID may contract a third party for the practical aspects of the conference. That third party will act as processor in the sense described in the GDPR and appropriate arrangements will be made concerning the protection of your data.
The IDDS or an organizer of an ACFMID may contract a third party to send mailings. Also in that case this will occur only under the ambit of a controller-processor agreement that will assure compliance with the GDPR.
You have the right to object to the processing of your personal data and to obtain information upon request, such as which personal data the ACFMID or a local organizer of an ACFMID processes about you and who have been the recipients of those data, to have those data corrected if they are inaccurate or to have them erased when they are no longer necessary for the purposes for which they were collected or if one of the other conditions mentioned in article 17 of the GDPR applies.
Please inform the IDDS if you want to make use of these rights. The email address is: firstname.lastname@example.org Complaints can be made to the Dutch Data Protection Authority.
Version: April 2022.
Download the PDF-version